Club Permit Scheme

The Victorian club permit scheme allows members of vehicle clubs that are recognised by VicRoads to make limited use of historic vehicles on the road network.

As of the 1st of February, 2015 Big changes have been made to the Club Permit Scheme by VicRoads, with both the Accredited Club’s involved and the actual Club Permit Scheme Users.

Please READ all the information below, because if you are ALREADY participating or ABOUT to participate these changes will affect you.

Changes to the club permit scheme commencing 31 January 2015

The club permit scheme (CPS) is a log book based permit scheme that allows motoring enthusiasts to enjoy limited road use of historic vehicles which comply with relevant standards.

Based on consultation with vehicle clubs, peak bodies and the Victoria Police, VicRoads is introducing changes to Victoria’s Club Permit Scheme, commencing 31 January 2015 with the objectives of:

  • Ensuring the Club Permit Scheme continues to align with road safety objectives
  • Introducing clearer and more appropriate vehicle modification guidelines for Club Permit Scheme vehicles
  • Improving inspection, modification and identification requirements for modified vehicles
  • Ensuring the integrity of the scheme is maintained
  • Continuing to make participation in the Club Permit Scheme an enjoyable experience for all users.

Accredited Club Obligations under the revised Club Plate Permit Scheme

New club permit agreement
In support of these changes, a new Club Permit Agreement has been developed. The new Agreement, which supersedes current club Agreements, must be signed and returned to VicRoads by 30 March 2015.

Revised Club Permit Application form

  • VicRoads has revised the Club Permit Application form to be signed by the club authorised office bearer certifying that the applicant is a current financial member of the club to reflect the new requirements.
  • All permit applications submitted on or after 31 January 2015 must use the revised application form.

Proof of ownership or management of vehicle

  • All new club permit applications are to be accompanied with a document of proof of ownership or management of the vehicle.
  • This can be provided in the form of an original receipt or contract of sale. The document must show the VIN or chassis number; engine number; name, address and signature of previous owner; name and address of the new owner and date of the transaction.

Vehicle Eligibility and Standards Declaration form

  • Commencing 31 January 2015, the revised Club Permit Application form must also be accompanied by a Vehicle Eligibility and Standards Declaration for Club Permit Vehicles form declaring that the vehicle is eligible, safe for use on the road and meets the requirements of the scheme. This form must be signed by a nominated safety officer/scrutineer.
  • Club permit applications will not be accepted unless a completed Vehicle Eligibility and Standards Declaration for Club Permit Vehicles form is provided.

Vehicle safety inspection checklist

  • To assist clubs with inspecting vehicles and determining whether they are safe for use on the road, VicRoads has developed a Guideline Vehicle Safety Inspection Checklist. Please note that this checklist is for guidance only and should be used at the club’s discretion; it does not replace the requirement for the Vehicle Eligibility and Standards Declaration for Club Permit Vehicles form or any requirement for a Certificate of Road worthiness.

Club permit renewals after permit expiry

  • To bring club permit renewals into line with registration renewals, from 31 January 2015, permit renewal applications received by VicRoads more than three months (90 days) after the expiry of the previous club permit will not be accepted and a new permit application will need to be produced.
  • Information about inspection of club permit vehicles for Licensed Vehicle Testers (LVTs) and
  • Vehicle Assessment Signatory Scheme (VASS) signatories
    VicRoads has written to LVTs and VASS signatories providing advice about inspection arrangements appropriate for older vehicles.

*** Special Note

This is why we have had to change the Membership Categories, makes it far easier to meet our obligations under the “Club Permit Scheme” Rules and Regulations.

Existing and ongoing requirements to be noted

There are two important existing, ongoing requirements that permit applicants and club safety officers/scrutineers need to be aware of:

  • Motor vehicles manufactured outside of Australia after 31 December 1968 (30 June 1975 in the case of motorcycles) which do not have a previous Australian registration history, must have a VASS approval certificate to demonstrate that the vehicle meets the Australian Design Rules that applied at the time the vehicle was manufactured.
  • Motor vehicles manufactured outside of Australia after 31 December 1968 (30 June 1975 in the case of motorcycles) which do not have a previous Australian registration history, must have a VASS approval certificate to demonstrate that the vehicle meets the Australian Design Rules that applied at the time the vehicle was manufactured.
  • Club permit vehicles must comply with the Vehicle Standards, appropriate to the date the vehicle was manufactured, contained in Schedule 2 of the Road Safety (Vehicles) Regulations 2009.
    All vehicle standards and modification guidelines are available through VicRoads’ website at Vehicle standards information.

Existing club permit vehicles that may not meet vehicle standards

  • While VicRoads will not actively identify existing modified vehicles for re-certification, periodically vehicles are reported to VicRoads as unroadworthy and/or inappropriately modified and VicRoads is required take action when this occurs. In such instances, VicRoads will write to the permit holder advising them to request that their club re-assess the vehicle in accordance with the new requirements.
  • Clubs may also choose to re-certify existing modified vehicles and seek that the vehicle be issued an “M” modified club permit plate.

New requirements commencing 31 January 2015:

  • When signing new club permit applications, club safety officers/scrutineers will be required to complete a Vehicle Eligibility and Standards Declaration form declaring that the vehicle is eligible, safe for use on the road and that it meets the applicable requirements for the category of vehicle for which the club permit is sought.
  • Initial club permit applications (not renewals) for vehicles manufactured after 31 December 1948 will need to be accompanied by a current certificate of road worthiness.
  • Initial club permit applications (not renewals) will need to be accompanied with a document of proof of ownership or management of the vehicle.
  • For pre-1949 vehicles, clubs will continue to conduct their own safety inspection (which may be a certificate of road worthiness or a club safety inspection based on VicRoads’ guidelines).
    New modification guidelines specified in the Guidelines for modifications to vehicles operated under Victoria’s Club Permit – Vehicle Standards Information No. 33 (VSI33) [PDF 296 kb] apply. (A Copy of this information is available on the VicRoads website)
  • If an initial club permit application is submitted for a vehicle that is modified outside of the appropriate modification guidelines, a Vehicle Assessment Signatory Scheme (VASS) approval certificate covering the modifications must be provided with the permit application.
    An “M” club permit plate will be issued to identify modified vehicles where a VASS certificate has been provided.
  • Clubs are required to maintain dated photographs of vehicles entering the club permit scheme in accordance with the new Club Permit Agreement.

What does all the above mean for the Sidecar Racing Club of Victoria ?

Any breaches of the above rules will mean we could lose our accreditation, and not be able to offer the “Club Permit Scheme” as a benefit for our members

What are Participating Members Obligations?

The Must Do List

  • You MUST keep your vehicle in a Roadworthy Condition
  • You Must send written notification of Address Changes to Vic Roads, changing your licence address will not change your registration details
  • You MUST complete your log book in pen
  • You MUST Ensure that the log book and permit is carried in the vehicle at all times the vehicle is in use
  • You MUST advise us if you have modified your vehicle
  • You MUST Maintain financial membership of the club at all times whilst holding a club permit
  • You MUST carry your Sidecar Racing Club of Victoria Membership card with, when travelling in your Club Permit Scheme Vehicle
  • You MUST give us details of each Club Permit Scheme vehicle you have registered (Form Link in Right hand Sidebar→)

The MUST NOT Do List

  • You MUST NOT Use your Club Permit Scheme Vehicle for commercial use
  • You MUST NOT Ignore these changes, it is important we get all records updated ASAP

The complete requirements for using the Club Permit Scheme, can be found at the VicRoads website.  Or please use the link provided below

https://www.vicroads.vic.gov.au/registration/limited-use-permits/club-permit-scheme

Why such dramatic changes?

It has become obvious that many people taking part in the Club Permit Scheme, were not following the rules

  • Obvious non-roadworthy vehicles
  • Log books not completed
  • Log books completed in pencil and then erased
  • Vehicles in the Club Permit Scheme being used on a daily basis

While many of us want to push the envelope on rules and regulations, in this case, it has been so obvious and so wide spread that VicRoads and the Victoria Police have had to make quite drastic changes.

If the massive scale breach of rules continues, there is a very good chance that the entire scheme could collapse.